Ulysses Club Inc - Ipswich Branch

Ulysses Club Inc - Ipswich Branch

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Branch AGM

Posted by Amanda on March 26, 2019 at 4:40 PM

Hi all.  Our AGM is fast approaching and will be held after the close of our May Information Night (3 May 2019).

Important!! If you are an active member of our Branch and intending to vote at our Branch AGM - you will need to bring your Ulysses Membership Card - so please check the date on it to make sure you are financial.

We encourage you to nominate for a position on your committee. Here's some info adapted from Ado' Feb rant.

Just in case there are some in the branch who are not completely sure on the election process of a branch AGM, I will explain a little deeper. At the AGM àll positions become vacant as every committee person is required to stand down from their position. Nominations for the Ipswich Branch Committee positions will become open on the 1st March information night and close at end of the April information night. All completed  nomination forms need to be in the hands of the secretary or nominee, and the nominations will be read to the group before close of business on the April Info night. The nominations will then be put onto the branch webpage. The AGM will be held after our information night on the 3rd May.  At this meeting you will be asked to sign in twice - once for the Information Night - and the second for the AGM Proper (this is for active financial  members of our branch with only financial members being provided with ballot papers, if required).  Everyone is welcome to stay in the room for the AGM proper to watch the proceedings.

Any member wishing to contest a position will need to be a Ulysses Club financial member, nominated and seconded by a Ulysses Club financial member, and sign the official nomination form themselves. The secretary or nominated person will need to see your membership cards when the form is handed in. As there is no cascading in Ulysses AGM's any more, members are entitled to be nominated for any or all positions they care to be nominated for, and signed the nomination form.

We will have a nominated Presiding Officer (Michael Rodgers) to run the AGM and if there are any contested positions, there will be 2 Returning Officers (Karen Jackson and Christine Walters) to count the votes. On the night of the AGM the nominees name will be read out and the member will be asked by the presiding officer if they wish to accept/contest the nomination.

The order of positions to be filled will be President, Secretary, Treasurer, Ride Coordinator, Webmaster, Newsletter Editor, Regalia, Welfare, Sheriff and Vice President. Note: Vice President is not an officially recognized position by the National Committee but some branches adopt this role.

Multiple nominations for different positions received by one particular member may bring the need for them to decide which position they wish to contest. ie if their favoured position is not called first and they are the only nomination for the role being called, then they would be asked if they accept the role and if affirmative they become the holder of that position and cannot proceed with any further nominations on the night. If they decline the role called, they can then contest any other roles they have nominated for.

If a role is contested you will be given a maximum of 3 minutes to address the members and explain why you feel you are the best person for the position.  This is then followed by a secret ballot by the attending active financial members of our Branch; the returning officers will count the votes and advise the results to the presiding officer who will then announce the winner.

If you are interested in a position then talk to one of the current committee members who are more than happy to explain just what the job entails.


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